Personal Assistant to Director (f/m/d)

How You’ll Make Your Mark

Your main tasks in this role are:

You’ll independently handle a wide range of assistance tasks in an international environment
The correspondence with international and national colleagues and external partners is one of your key tasks
You are responsible for planning and coordinating appointments, business trips and company-wide meetings
You’ll act as the point of contact among executives, colleagues and external partners
Another task is to prepare and edit meeting minutes, presentation documents as well as reports
As a Personal Assistant you ensure the information flow in a timely and accurate manner, collaborating with internal and external English-speaking contacts worldwide
In this role you’ll also coordinate and support project management tasks
Adapting flexible to ad hoc duties required by senior management compliments your field of expertise

The requirements of the role include:

You possess several years of professional experience as an Executive Assistant, Personal Assistant or a similar role
Excellent organizational and time management skills with the ability to adapt in high pressure situations set you apart
You have strong verbal and written communication skills in English (fluency in German and Spanish is an advantage)
Proficiency in MS Office (especially in Outlook, PowerPoint, Word and Excel) is one of your professional core competencies
A reliable, structured and discreet way of working is a matter of course to you
You have a driver's license (class B) and you are able to travel and to work outside of standard working hours when required

Our benefits for you are wide-ranging:

6 weeks of annual leave every year for all
A range of subsidised childcare support options
Options to work remotely - from home or anywhere within Austria (up to 13 days per month), and from abroad (up to 30 days per year, selected countries)
Mobile devices provided to enable flexible working
Relocation support (including visas/permits, home search and moving allowance)
Free and subsidised healthy food and drinks provided at work
Subsidised public transport
Bike leasing programme to save up to 20% on bike costs to encourage sustainable transport and improve affordability
Discounts on a wide range of shopping in the categories like fashion, travel, sports and many more
All the training you need to excel in your role
Extensive personal and professional development
High level of responsibility in a diverse and international business environment
Collaboration with teams across border
Private health insurance discounts
Comprehensive wellbeing & (mental) health support
On-site & online sports with Wellpass membership

Gross annual salary starting from € 41.400*
*willingness to overpay with appropriate qualification

1190 Wien, Muthgasse 28

As soon as possible

All applications take place through our online portal. Simply login and submit your CV, photo and all relevant certificates/qualifications.